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Privacy Policy

Republic Systems CC (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, store, and disclose your personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA).

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1. Who We Are

Republic Systems CC is a family-owned electrical contracting company based in South Africa, specialising in the design and installation of custom control panels and electrical solutions for the agricultural and industrial sectors. Our services include, but are not limited to, the design and manufacture of MCCs, distribution boards, and specialised electrical systems.

 

2. Information We Collect

We may collect and process the following types of personal information:

  • Full name

  • Contact details (email, phone number, physical address)

  • Company name and registration details

  • Billing and payment information

  • Communications with us via email, phone, or web forms

  • Site visit information and browsing behaviour (where applicable)

 

3. How We Collect Information

We collect your information when:

  • You contact us via our website, phone, or email

  • You request a quote or engage us for a project

  • You fill in forms, submit job applications, or request information

  • You access or browse our website (cookies and analytics may apply)

 

4. Purpose of Collection

Your information is collected to:

  • Respond to inquiries and provide quotations

  • Fulfil our contractual obligations

  • Manage customer relationships and communication

  • Improve our services and customer experience

  • Maintain internal records and comply with legal obligations

 

5. Lawful Basis for Processing

We process your personal information based on the following lawful grounds:

  • Consent: When you have given us permission to process your information.

  • Contractual necessity: When processing is necessary to fulfil a contract with you.

  • Legal obligation: When we are required to comply with a legal duty.

  • Legitimate interest: When it is necessary for our business operations and your rights do not override those interests.

 

6. Data Sharing and Disclosure

We do not sell or rent your personal information. We may share your data with:

  • Our authorised employees and subcontractors

  • Professional service providers (e.g. accountants, IT support)

  • Regulatory bodies or authorities when legally required

All third parties are required to treat your data confidentially and comply with POPIA.

 

7. Data Security

We implement appropriate security measures to prevent unauthorised access, misuse, loss, or disclosure of personal information. These include physical, electronic, and managerial procedures to safeguard your data.

 

8. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

 

9. Your Rights Under POPIA

As a data subject, you have the right to:

  • Access the personal information we hold about you

  • Request correction, deletion, or restriction of your information

  • Object to the processing of your data

  • Lodge a complaint with the Information Regulator (South Africa)

To exercise these rights, please contact us at republicsystems@vodamail.co.za

 

10. Use of Cookies (if applicable)

If our website uses cookies, you will be notified upon visiting. Cookies are used to analyse website traffic and improve user experience. You can disable cookies via your browser settings.

 

11. Updates to This Policy

We reserve the right to update this Privacy Policy. Changes will be posted on our website with a revised effective date.

 

12. Contact Us

If you have questions or concerns about this policy or our handling of your information, please contact:

Republic Systems CC
Attention: Privacy Officer
Email: republicsystems@vodamail.co.za
Phone: +27 71 607 1331
Address: 21 Vanderbijl Road, Meyerton, South Africa, 1452

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